Assistant to the CEO & CPO

📍 Berlin, Germany

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, arranging zoom conference calls, and scheduling meetings.

Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; making judgments and recommendations to ensure smooth day-to-day engagements.

You'll also help the CEO prepare fundraising documentation, stay on top of investor communications, PR research & pitching and will be in direct contact with major customers and shareholders.

Your mission
  • Act as a liaison and provide support for CEO activity pertaining to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings.
  • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, which may include assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists and completing expense and mileage reports.
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the CEO’s style and organizational policy.
  • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense of the issues taking place in the environment and keeping the CEO updated. Anticipate the CEO’s needs in advance of meetings, conferences, etc.
  • Other projects/duties as assigned for the overall benefit of the organization.
  • Significant executive support experience, including supporting C-level executives.

Tasks and projects may vary depending on current priorities. Specific projects and responsibilities will be discussed during an interview.

Your profile
  • Strong proficiency with Google Suite tools.
  • Strong verbal and written communication skills.
  • Exceptional organizational skills and impeccable attention to detail.
  • A high degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, and partners.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require a quick response or turnaround.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Excellent judgment is essential.
  • Ability to switch gears at a moment’s notice.

If you're motivated, willing to learn and able to work in a fast/flexible environment, we want to talk to you!

What you'll get

- Join the best team ever.

- Be part of this exciting journey: early-stage tech startup disrupting an industry.

- Office Space in the creative environment of Factory Berlin is shared with many other start-ups, founders and creators from different backgrounds.

- Flexible working hours and structure.

- Come on set with us, talk to clients, job opportunities, record podcasts, access Beazy’s network, startup networking events, discounts, unlimited coffee and much more!

- The best is yet to come: the possibility of a full-time or working-student position after your internship.

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